Simplifying business processes: how to do it

We often hear about simplifying business processes, but what does it mean? And what are the ways to do it? 

Business simplification can be summed up in two fundamental concepts: reducing expenses and increasing efficiency. Being able to do this for a company, whether small or large, guarantees an important competitive advantage that makes a difference. 

How to achieve simplified business processes? 

The fundamental discriminant to simplifying business processes is to turn to the right professionals. Entrusting the management of some of your outsourced operations is the right weapon to improve one's performance. 

Discover the advantages of outsourcing

By reading this article, you will find out how to simplify business processes and obtain a significant and safe advantage. 

Digitizing business processes

One of the first steps to improving your internal processes is to digitize them. Digitalization will allow the company to make its activities faster and easier to manage, thus simplifying the process. The benefits of digitization involve saving time and economic resources and allowing the company to focus on the activities that constitute its core business. 

But how do you digitize your processes? 

The first answer to digitization is automation. 

Thanks to automation, it is possible to create winning solutions by eliminating the wasted hours spent on tedious and mechanical processes, thus freeing up your employees from repetitive, standardized activities. Automation solves concrete business problems, supporting customers in the transformation towards the Intelligent Enterprise and adopting a Digital Workforce that is both scalable and efficient.

Furthermore, thanks to automation, it is possible to reduce the inevitable incidences of human errors, thus significantly improving your work quality

Another fundamental process for digitization is dematerialization. All information contained in analog media can be digitized. In addition to offering advantages in terms of storage space, this process also means that information can always be accessed in a digital environment, such as a PC, a server or the cloud. 

Document workflow check-up

Documents represent the life of a company. Everything that is done is collected in invoices, purchase contracts, sales contracts, budgets etc. If the document workflow is simplified and optimized, the company will not have to spend time and resources organizing documents. 

The document workflow can be improved with a few simple activities. Identifying documents and distinguishing between those that are sensitive and fundamental is one of the preliminary activities not to be ignored. In fact, for each type of document, it is essential to choose the most suitable workflow. 

Once the documents have been defined, the methods of production, modification, sharing and storage can then be defined. 

For this phase, software for document management is essential. It is not enough to just have a tool, but you also need to know how to use it effectively. For this to be achieved, it is essential to choose the right professionals who may be external to the company. The additional cost of hiring dedicated people may be too difficult for the company to bear, thus the solution is to turn to outsourcing, which is both scalable and flexible. 

The advantages of outsourcing the digitization of documents 

Data processing and security

Simplifying business processes also involves GDPR compliance. 

Why is it a simplification factor? 

Being compliant with the GDPR ensures the whole company operates within the law parameters when managing the personal data of customers and suppliers. In this way, the methods of personal processing data are optimized and the conditions for revoking personal data consent are defined.  

The legislation in EU Regulation 2016/679 aims to protect personal data confidentiality, avoid the incorrect use of it, and ensure that methods do not damage or harm fundamental freedoms and personal dignity. 

This is highly relevant for a company that processes personal data daily, including the identification and payment details of customers and employees.  

We Are Fiber has quickly adapted to the new privacy context in offering all the guarantees required. This is why companies choose us as we are a reliable and professional partner for your business.

Read how We Are Fiber follows the GDPR procedures to protect customer data

Back office and warehouse management

The back office can be defined as the "behind the scenes" work of a company. Back office functions include finance, accounting, inventory management, human resources, logistics, payroll, etc. Virtually all activities in which there is no direct contact with customers. 

Trivial and repetitive tasks can lead the company into a routine that blocks its growth. Committing energy to activities that are not at the core of the business can distract from the company objectives preventing it from achieving its goals in a short time. 

To solve these problems, the simplest and most effective solution is to outsource the back office.

Today, outsourcing provides an effective solution for companies that want to grow while saving money.

Further your knowledge by reading this article:  Why does it work to outsource the back office?

In this article, we explained just a few of the actions that will help you streamline your business processes and reap significant benefits for your company. 

Do you want to know more and start tidying up your company?  

Request a consultation; our experts are ready to give you all the help you need to implement simplification solutions tailored to your business.

Email: info@wearefiber.com

Telephone (It): +39 024 210 1122

Telephone (UK): +44 203 870 4408