Outsourcing of payroll: what it is and how it works

An outsourced payroll is a service that is becoming increasingly popular and winning many "followers." Payroll represents the management and processing of the payrolls of the employees of a company and related activities.

Until a few years ago, payroll management was much more linear and did not require a great deal of commitment from the company. Today, however, there are usually far too many contracts with different clauses and footnotes for each employee.

Payroll is therefore not exclusively concerned with presenting the employee with a paycheck at the end of the month, but must face a series of complex operations that require a high degree of specialization.

Companies therefore have to undertake additional work, which is not part of their “core business” and which risks wasting time and increasing costs, to the detriment of productivity.

In this context, We Are Fiber, a company specialized in outsourcing services, comes into play. In addition to payroll, we also deal with the outsourcing of debt collection, teleselling, telemarketing, data entry, etc.

Payroll outsourcing: what are the main activities?

Outsourcing of payroll

The activities required by payroll are diverse, starting with the processing and management of payrolls. Other branches that deserve special attention are the management of attendance and absences, as well as holidays and travel. In what follows, we analyze how to handle these tasks in the best possible manner.

Outsourced payroll: payroll processing

The first operation guaranteed by outsourced payroll is the processing of payslips. This is often a tough job if done by a human, but it gets far smoother and faster with software designed to outsource payroll. This software is based on elaborate databases that allow you to print payslips quickly in PDF format and keep all employee data in order.

However, this is rather complex software that must be managed by industry experts to make the most of the technology. There are, in fact, certain specific or "exceptional" cases that require a different procedure. For this reason, We Are Fiber uses only adequately trained and prepared staff, to manage any hitch or issue professionally.

The management of attendance and absences

Certainly in the public sphere, absenteeism is a problem that causes various disservices and economic losses. For large companies, which work on shifts or without fixed hours, it becomes extremely difficult to manage attendance and absences. In public administration, as well as in private companies, these problems are generally circumvented with stamping systems or attendance detection.

The "tag" of the past, however, has now been almost supplanted by magnetic cards, decidedly more functional and interactive, capable of sending information in real time to a special software. The extrapolated data is then transferred to other programs, such as Excel or Access, so as to have a clear overview of attendance and absence rates. This solution is ideal for companies with multiple offices and branches, ensuring a constantly updated database.

Holidays and business trips

Like attendance and absence rates, managing holidays and business trips can also be extremely complicated for companies with many workers. Payroll outsourcing, once again, comes to the rescue to handle any problems that may occur.

The complexity of managing holidays derives from the fact that, in the vast majority of cases, all workers request them in the same periods: Christmas, New Year, Easter, summer, etc. We at We Are Fiber provide you with specific computer programs to organize holidays and transfers in a structured manner.

In this process, the human aspect should not be lacking, even given the technological context. For example, if an employee asks for leave to attend his daughter's wedding, it is advisable to grant this, regardless of elaborate algorithms. In this way, the trust and esteem between the company and employee is strengthened, where the latter feels more motivated and therefore becomes more productive.

Payroll outsourcing: the advantages

Outsourcing payroll, like any other outsourcing activity, allows a company to free itself from intensive and tedious commitments and focus more on its business.

Secondly, costs are cut and downtime is reduced, all to the benefit of business profit and productivity. Payroll management activities allow for the optimization of personnel accounting, without the need to face the costs of an internal resource.

Outsourcing ensures more effective payroll processing and vacation, shift and travel management services, increasing employee satisfaction and reducing complaints. The entire working environment benefits, where there is an air of positivity and greater collaboration.

We at We Are Fiber are able to create tailor-made solutions for you, making use of specialized resources for payroll management.

Would you like to know more?

Contact us now!

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