--- title: We Are Fiber Blog - English | Data entry solutions (3) description: Data entry solutions | We Are Fiber Blog - English version (3) --- [![](https://www.wearefiber.com/hs-fs/hubfs/Risorsa%2037.png?width=273&height=90&name=Risorsa%2037.png)](https://www.wearefiber.com/en/) - [Approach](https://www.wearefiber.com/en/approach) - [About](https://www.wearefiber.com/en/about) - [CSR projects](https://www.wearefiber.com/en/blog/tag/csr-projects) - [Knowledge base](https://www.wearefiber.com/en/blog/tag/knowledge-base) - [Governance](https://www.wearefiber.com/en/governance) - [Blog](https://www.wearefiber.com/en/blog) - [Careers](https://www.wearefiber.com/it/careers) - [Contacts](https://www.wearefiber.com/en/contacts) English - [Customer Service](https://www.wearefiber.com/en/customer-service-in-outsourcing) - [Ticket management](https://www.wearefiber.com/en/ticket-management-in-outsourcing) - [Digital customer care](https://www.wearefiber.com/en/digital-customer-care) - [Help Desk](https://www.wearefiber.com/en/help-desk-in-outsourcing) - [Chatbot](https://www.wearefiber.com/en/chatbot-in-outsourcing-1) - [Booking office](https://www.wearefiber.com/en/booking-office-outsourcing) - [Smart assistance](https://www.wearefiber.com/en/smart-assistance-in-outsourcing) - [Back Office](https://www.wearefiber.com/en/back-office-in-outsourcing) - [Data entry](https://www.wearefiber.com/en/data-entry-outsourcing) - [Data enrichment](https://www.wearefiber.com/en/data-enrichment) - [Document management](https://www.wearefiber.com/en/gestione-documentale) - [Logistic management](https://www.wearefiber.com/en/gestione-logistica) - [Order management](https://www.wearefiber.com/en/gestione-ordini) - [Process Management](https://www.wearefiber.com/en/process-management-in-outsourcing) - [Control room](https://www.wearefiber.com/en/control-room-outsourcing) - [Quality audit](https://www.wearefiber.com/en/quality-audit-in-outsourcing) - [Robotic process automation](https://www.wearefiber.com/en/robotic-process-automation-in-outsourcing) - [Outbound Marketing](https://www.wearefiber.com/en/outbound-marketing) - Industry - [Healthcare](https://www.wearefiber.com/en/healthcare-in-outsourcing) - [Ecommerce](https://www.wearefiber.com/en/ecommerce-in-outsourcing) - [Food delivery](https://www.wearefiber.com/en/food-delivery-in-outsourcing) - [Retail](https://www.wearefiber.com/en/retail-in-outsourcing) - [Finance & Insurance](https://www.wearefiber.com/en/finance-e-insurance-in-outsourcing) - [Mobility](https://www.wearefiber.com/en/mobility-in-outsourcing) - [Travel](https://www.wearefiber.com/en/travel-in-outsourcing) - [B2B services](https://www.wearefiber.com/en/b2b-services-in-outsourcing) - [Approach](https://www.wearefiber.com/en/approach) - [About](https://www.wearefiber.com/en/about) - [CSR projects](https://www.wearefiber.com/en/blog/tag/csr-projects) - [Knowledge base](https://www.wearefiber.com/en/blog/tag/knowledge-base) - [Governance](https://www.wearefiber.com/en/governance) - [Blog](https://www.wearefiber.com/en/blog) - [Careers](https://www.wearefiber.com/it/careers) - [Contacts](https://www.wearefiber.com/en/contacts) Posts about # Data entry solutions (3) ## [Activities that companies do not know they can outsource](https://www.wearefiber.com/en/blog/2020/11/30/activities-that-companies-do-not-know-they-can-outsource) January 31, 2022 There are certain activities which take time and money away from your company, but you simply can't... [READ MORE](https://www.wearefiber.com/en/blog/2020/11/30/activities-that-companies-do-not-know-they-can-outsource) ## [5 ways outsourcing data entry can help your company](https://www.wearefiber.com/en/blog/2019/04/19/5-ways-outsourcing-data-entry) January 31, 2022 **Outsourcing data entry** has always been a go-to strategy for **cutting costs** for most companies.... [READ MORE](https://www.wearefiber.com/en/blog/2019/04/19/5-ways-outsourcing-data-entry) ## [Which companies need a data entry service?](https://www.wearefiber.com/en/blog/2020/11/19/which-companies-need-a-data-entry-service) November 19, 2020 Every day, small, medium and large companies have to manage and order a huge amount of data, which... [READ MORE](https://www.wearefiber.com/en/blog/2020/11/19/which-companies-need-a-data-entry-service) ## [Why outsource data entry?](https://www.wearefiber.com/en/blog/2020/11/17/why-outsource-data-entry) November 17, 2020 Data entry is a rather complex and even diversified process that risks taking away a great deal of... [READ MORE](https://www.wearefiber.com/en/blog/2020/11/17/why-outsource-data-entry) ## [Why delegate to outsourcing? The secrets of productivity](https://www.wearefiber.com/en/blog/2020/10/02/why-delegate-to-outsourcing-the-secrets-of-productivity) October 2, 2020 To check the pulse of your company and understand if it is going in the right direction, you have... [READ MORE](https://www.wearefiber.com/en/blog/2020/10/02/why-delegate-to-outsourcing-the-secrets-of-productivity) ## [What is data entry and why it is essential for companies](https://www.wearefiber.com/en/blog/2020/07/27/what-is-data-entry-and-why-it-is-essential-for-companies) July 27, 2020 Understanding **how data entry works** is fundamental for companies that want to improve their... [READ MORE](https://www.wearefiber.com/en/blog/2020/07/27/what-is-data-entry-and-why-it-is-essential-for-companies) ## [What is Data Entry? Definition and Main Task](https://www.wearefiber.com/en/blog/2019/01/10/data-entry-definition) January 10, 2019 ## Data Entry Definition **Data entry is a broad term used to describe the process of **inserting data...**** [READ MORE](https://www.wearefiber.com/en/blog/2019/01/10/data-entry-definition) - - [1](https://www.wearefiber.com/en/blog/tag/data-entry-solutions) - [2](https://www.wearefiber.com/en/blog/tag/data-entry-solutions/page/2) - [3](https://www.wearefiber.com/en/blog/tag/data-entry-solutions/page/3) - [![logo bianco WAF](https://www.wearefiber.com/hs-fs/hubfs/logo%20bianco%20WAF.png?width=170&height=54&name=logo%20bianco%20WAF.png "logo bianco WAF")](https://www.wearefiber.com/it) #### [Certifications](https://www.wearefiber.com/it/le-nostre-certificazioni) | ![27002-588x600](https://www.wearefiber.com/hs-fs/hubfs/27002-588x600.png?width=50&name=27002-588x600.png) ![data destruction](https://www.wearefiber.com/hs-fs/hubfs/data%20destruction.png?width=50&height=50&name=data%20destruction.png) ![SOC 2 TYPE 1](https://www.wearefiber.com/hs-fs/hubfs/SOC%202%20TYPE%201.png?width=40&height=55&name=SOC%202%20TYPE%201.png) | ![iso_0000_Livello-3](https://www.wearefiber.com/hs-fs/hubfs/iso_0000_Livello-3.png?width=50&height=50&name=iso_0000_Livello-3.png) ![icon green](https://www.wearefiber.com/hs-fs/hubfs/icon%20green.png?width=50&height=50&name=icon%20green.png) ![soc-2](https://www.wearefiber.com/hs-fs/hubfs/soc-2.png?width=43&height=58&name=soc-2.png) | ![iso_0002_Livello-1](https://www.wearefiber.com/hs-fs/hubfs/iso_0002_Livello-1.png?width=50&name=iso_0002_Livello-1.png)![pci](https://www.wearefiber.com/hs-fs/hubfs/pci.png?width=50&height=50&name=pci.png)   | | --- | --- | --- | #### Contacts [info@wearefiber.com](mailto:info@wearefiber.com) Rruga “Don Bosko”, Kompleksi "Don Bosko", Kulla 7, kati I-re Tiranë #### Company - [Our story](https://www.wearefiber.com/en/about) - [Vision](https://www.wearefiber.com/en/approach) - [Meet our team](https://www.wearefiber.com/en/approach) - [Career](https://www.wearefiber.com/en/careers) #### Insights - [Blog](https://www.wearefiber.com/en/blog) - [Knowledge base](https://www.wearefiber.com/en/blog/tag/knowledge-base) #### Services - [**Customer Service**](https://www.wearefiber.com/en/customer-service-in-outsourcing) - [Ticket Management](https://www.wearefiber.com/en/ticket-management-in-outsourcing) - [Digital Customer Care](https://www.wearefiber.com/en/digital-customer-care) - [Chatbot](https://www.wearefiber.com/en/chatbot-in-outsourcing-1) - [Booking Office](https://www.wearefiber.com/en/booking-office-outsourcing) - [Smart Assistance](https://www.wearefiber.com/en/smart-assistance-in-outsourcing) - [**Back office**](https://www.wearefiber.com/en/back-office-in-outsourcing) - [Data Entry](https://www.wearefiber.com/en/data-entry-outsourcing) - [Data Enrichment](https://www.wearefiber.com/en/data-enrichment) - [Document Management](https://www.wearefiber.com/en/gestione-documentale) - [Logistic Management](https://www.wearefiber.com/en/gestione-logistica) - [Order Management](https://www.wearefiber.com/en/gestione-ordini) - [**Process Management**](https://www.wearefiber.com/en/process-management-in-outsourcing) - [Control room](https://www.wearefiber.com/en/control-room-outsourcing) - [Quality Audit](https://www.wearefiber.com/en/quality-audit-in-outsourcing) - [Robotic Process Automation](https://www.wearefiber.com/en/robotic-process-automation-in-outsourcing) - [**Outbound Marketing**](https://www.wearefiber.com/en/outbound-marketing) #### Industries - [Healthcare](https://www.wearefiber.com/en/healthcare-in-outsourcing) - [Ecommerce](https://www.wearefiber.com/en/ecommerce-in-outsourcing) - [Food delivery](https://www.wearefiber.com/en/food-delivery-in-outsourcing) - [Retail](https://www.wearefiber.com/en/retail-in-outsourcing) - [Finance & Insurance](https://www.wearefiber.com/en/finance-e-insurance-in-outsourcing) - [Mobility traveler](https://www.wearefiber.com/en/mobility-in-outsourcing) - [B2B Services](https://www.wearefiber.com/en/b2b-services-in-outsourcing) #### Newsletter ###### Follow us on - [Privacy Policy](https://www.wearefiber.com/en/privacy-policy) - [Cookie Policy](https://www.wearefiber.com/en/cookie-policy) - [Terms & Conditions](https://www.wearefiber.com/en/termini-e-condizioni) Back to top ```json { "@context" : "http://schema.org", "@type" : "BlogPosting", "articleBody" : "There are certain activities which take time and money away from your company, but you simply can't do without them. Maybe you don't know that you can outsource them! Outsourcing means giving your employees the opportunity to devote themselves to their core duties, activities for which they have specific expertise. This leads to an improvement in business productivity and the quality of working life. The benefits are also felt in terms of costs, as the external company has the equipment and technology available to carry out the type of work for which it has been hired. It is easy enough to outsource when a company is aware that the appropriate knowledge for a particular service or sector can be found elsewhere. In this article, the sectors in which outsourcing is widespread will be explored, where you may just find something you did not expect. Where is outsourcing common? Human resources and administration In this sector, outsourcing is indeed widely used. The outsourcer supports the company in activities involving personnel management, human resources, cost planning and monitoring, and job consultancy. Information technology This is one of the most requested areas for outsourcing, because it responds to the need to be able to count on technologies that are not present in the company. In this way, both tools and external resources guarantee automated company management, through corporate information and management information systems. Accounting In this case, an external professional can administer the accounting processes, reduce operating costs and comply with legislation and policies. There are many companies that have opted for the choice of delegating the activity relating to tax documents to outsourcers in this field. Marketing Thanks to outsourcing, you can rely upon an external team of professionals who will help your business obtain maximum visibility with customers and build your brand as one which is dependable. This can be done through the use of social media or a company blog that becomes the personal voice of the organization. Customer service In the field of customer service, when it comes to improving customer satisfaction, there are many organizations that use external partners to provide an all-encompassing and omnichannel customer service. Security This refers to the party in charge of handling information and documents in the possession of the company in a secure way, respecting privacy management regulations. Logistics In the world of logistics, the use of outsourcing allows the introduction of new technologies that can optimize processes.The use of applications, in fact, is becoming more widespread, where tracking in real time takes place, so facilitating better routes for better customer service. How to switch to outsourcing Do you think that outsourcing could be a solution for your e-commerce business? Do you want to understand how we can help you manage your online store and improve sales results? We Are Fiber is the ideal partner to entrust with outsourcing services. With superior experience and professionalism, we are always happy to help our customers. We are ready to start a journey together. Are you? Let's talk! Email: info@wearefiber.com Telephone (It): + 39 02 42 10 11 22 Telephone (UK): + 44 20 38 70 44 08", "author" : { "@type" : "Person", "name" : "marzia", "sameAs" : "", "url" : "https://www.wearefiber.com/en/blog/author/marzia" }, "dateModified" : "31/01/2022", "datePublished" : "31/01/2022", "headline" : "Activities that companies do not know they can outsource", "image" : { "@type" : "ImageObject", "height" : 400, "url" : "https://f.hubspotusercontent-eu1.net/hubfs/25104942/Imported_Blog_Media/delegate-outsourcing-1-1024x576.jpg", "width" : 750 }, "mainEntityOfPage" : "https://www.wearefiber.com/en/blog/2020/11/30/activities-that-companies-do-not-know-they-can-outsource", "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://25104942.fs1.hubspotusercontent-eu1.net/hubfs/25104942/Risorsa%2037.png" }, "name" : "", "url" : "www.wearefiber.com" } } ``` ```json { "@context" : "http://schema.org", "@type" : "BlogPosting", "articleBody" : "Outsourcing data entry has always been a go-to strategy for cutting costs for most companies. However, the recent changes in the market have put on the focus on the competitive advantage instead of the financial one. The goal of outsourcing data entry is to increase productivity, scalability and to further grow the business. In house vs outsourced data entry Some companies handle data entry in-house while others outsource the full process. Although most people don't think of data entry as a complex task, it usually has a lot of requirements and needs a certain level of specialization. Companies that decide to keep data entry in-house have to invest in technology to keep up with their competitors. In addition, they need to allocate resources to training staff on technology and on the process. In some cases, data entry, when handled in house, is performed by people as a secondary task. These people usually have other main activities, on which they need to be fully focused. In addition to their main duties, data entry can become overwhelming. Therefore, the staff would lose focus and their performance would be lower. On the other hand, the data entry task needs special attention. A single mistake can sometimes be very costly. In contrast, if a company delegates the tasks to a dedicated department instead, there are higher employee costs involved. If you don't like the performance of an employee, it is not as easy to simply substitute them for another. By the time you substitute them, they will have already costed the company resources that could have otherwise been used for core activities. In addition, it might not always be easy to find the right employees within a small pool of candidates that is geographically restricted. Outsourcing Data Entry benefits A study conducted in 2018 by Deloitte found that companies are increasingly outsourcing as a way to enhance merger and acquisition efforts, with a significant upsurge of 22% in two years. In addition, they are using outsourcing as a channel for innovation. 49% of companies are outsourcing service as they go towards innovation. This is more than twice as much as in the last two years. What is pushing companies more towards outsourcing and what are the benefits of it? 1. Cost efficiency and productivity While cutting costs is still a good reason to outsource data entry, it is no longer enough. Cutting costs and investing the savings for innovation, new markets, and new technologies related to the core business is the newest strategy. Moreover, cost optimisation can make companies more competitive by making them more agile and productive. Therefore, cutting costs is more of a means to a higher target. Outsourcing data entry can cut employee costs, software and technology costs, recruitment and training costs, sick leave and holiday costs, staff management costs, etc. According to PayScale, a data entry operator earns on average £17,750 annually. Moreover, the cost of a data entry operator is around £21,100, without including Employers’ liability insurance, employee entitlements, equipment needed for the job or any costs of running an RTI compliant PAYE payroll system. Now imagine these costs multiplied by the number of employees needed for handling high volumes of data entry. Outsourcing data entry helps companies allocate these costs to other projects instead. 2. Access to Technology There are two ways outsourcing data entry can help your company have access to the latest, disruptive technology. We already covered the first one in the previous chapter: allocating savings from outsourcing to technology budget. On the other side, when handling data entry projects, companies need to invest in the right technology to save time and lately, to make the process automatic. However, investing in technology for a non-core process seems like a waste of resources. Therefore, outsourcing data entry helps companies have access to the latest technology without needing to allocate an extra budget. Having access to the latest technology helps companies step up their game and be on top of their competition. 3. Qualitative service As we already discussed, data entry can be a complex process. Sometimes, it is even a core process for some industries (e-commerce, machine learning, etc.). It is therefore very important to give the right attention to data entry. When you delegate data entry and data processing tasks to a dedicated group, the quality will be higher. Moreover, if you outsource to a specialized company, not only will they be fully focused but their expertise will add value to the process. For example, We Are Fiber also allocates a two-level Quality Assurance team to any Data Entry Project to ensure the highest quality. Not only does outsourcing data processing to a BPO help maintain a high-quality rate, but it also helps your company provide a qualitative main service/ product. This happens because your staff will have more time and will focus more on core competencies. To add, time management is another advantage that comes from outsourcing data entry. 4. Handle High Volumes Most of the time, data entry work requires a large number of staff. As evident, large staff requires lots of resources. When dealing with high volumes productivity is at risk. Some tasks that require high volumes of data processing include building databases, mailing lists, image tagging, data extraction, data capture, etc. Outsourcing these tasks is more efficient than managing them in-house. 5. Scalability Often, these time consuming and high volume tasks are only seasonal. Thus, two main problems arise: 1) the need to recruit and train a lot of staff in short notice; 2) the issue of laying off staff when there are no volumes. Companies don't have to deal with these issues if they outsource data entry. Outsourcing enables a company to scale up and down as needed, without any legal or recruitment hassle. Data Entry BPOs Data security and data protection, efficiency, and compliance with the regulations in place are the main concerns for companies that want to outsource data entry. The right BPO partner must be certified and have the right industry know-how. A trusted partner and a strategic synergy can help your company more than just by handling non-core processes. It can help your company expand, become more competitive and reach new markets and countries. We Are Fiber We Are Fiber has more than 13 years of experience in managing data entry and data processing tasks. As one of the most prominent pioneers of the outsourcing industry in the Eastern Europe region, We Are Fiber has helped more than 115 clients worldwide. Contact us here if you'd like to hear more about how we were able to help companies like yours. We will also send you a report on data entry, including a We Are Fiber business case. info@wearefiber.com Phone (It) +39 02 42 10 11 22 Phone (Uk) +44 20 38 70 44 08", "author" : { "@type" : "Person", "name" : "kristina", "sameAs" : "", "url" : "https://www.wearefiber.com/en/blog/author/kristina" }, "dateModified" : "31/01/2022", "datePublished" : "31/01/2022", "headline" : "5 ways outsourcing data entry can help your company", "image" : { "@type" : "ImageObject", "height" : 400, "url" : "https://f.hubspotusercontent-eu1.net/hubfs/25104942/Imported_Blog_Media/data-entry-management-300x188-1.jpg", "width" : 750 }, "mainEntityOfPage" : "https://www.wearefiber.com/en/blog/2019/04/19/5-ways-outsourcing-data-entry", "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://25104942.fs1.hubspotusercontent-eu1.net/hubfs/25104942/Risorsa%2037.png" }, "name" : "", "url" : "www.wearefiber.com" } } ``` ```json { "@context" : "http://schema.org", "@type" : "BlogPosting", "articleBody" : "Every day, small, medium and large companies have to manage and order a huge amount of data, which must be kept in a special archive. Until a few years ago, the transfer of data, whether paper or digital, was done manually. This operation was lengthy, tiring and very expensive in terms of time and money. Today, the data entry process has been replaced by data entry services which, thanks to special machinery and cutting-edge technologies, accelerate the entire operation, guaranteeing significant cost and time savings for companies, which can then focus more on their core business. In what follows, those activities that most require a data entry service will be analyzed. If you wish to know how to digitize documents through outsourcing, simply contact us at We Are Fiber. The outsourcing of this service allows you to rely on a partner specialized in this sector, without having to use internal resources with much more sustainable costs. In which sectors are data entry services indispensable? All companies, regardless of the area in which they operate and their size, can greatly benefit from a data entry service, since they inevitably have to manage a large amount of data. However, data entry is especially essential for those companies that focus their entire activity on the analysis and use of certain data. Industries, companies and factories have to deal with operations such as invoices, transactions, the management of working hours, contracts, and payroll on a daily basis. Naturally, such data collection must be customized according to specific needs. Data entry is a service increasingly requested by e-commerce businesses, a reality that has now established itself in the world of commerce. Online shops must frequently update their windows and then insert, label and classify products, providing them with appropriate technical data sheets and prices. E-commerce businesses are the companies that primarily outsource the data entry service, to focus more on their core business. Online insurance and financial companies must update and consult the likes of documents, insurance policies, contracts, and bank details every day. In this way, they come to understand the insurance and / or financial history of a customer to propose updates, offer new contractual solutions, etc. Even the world of logistics and transport has to process a great deal of paper documents on a daily basis, such as bills, invoices, and delivery and cargo reports. By digitizing all this data, work becomes much leaner and faster. Private hospitals and clinics have to manage medical data, patient records, appointments, and medical bills. In this case, the data entry service becomes an ally for improving productivity and internal organization. The list is long and includes: supermarkets and shops, which may, for example, require data entry services to activate loyalty cards; companies supplying utilities, such as telephone, electricity and gas, that have to manage a large volume of contracts; restaurants, hotels and agritourisms that have to update customers’ arrival and departure details, or online menus. The 4 insertion activities To make the most of the potential of data entry, you must choose the insertion method that best suits your needs. In this regard, four types can be identified: data cleansing, data processing, data classification and data conversion. Data cleansing is designed to include updated information stored on databases, removing incorrect and duplicate data. In this way, the available data is correct and continuously updated. Data processing includes more or less similar features, since it involves collecting and editing the information and then analyzing this at a later stage, according to specific objectives. Data classification organizes all available data, taking into account its characteristics, in specific filtered categories. So, tracing a document becomes simple, recovering precious time for the benefit of speed and productivity. Finally, data conversion involves the conversion of data from one format to another. Some companies need to convert paper, video or audio files into digital format, so as to make them immediately usable. What are the advantages of data entry Outsourcing data entry means optimizing the time and resources available, increasing the quality of the databases created. We at We Are Fiber make use of an experienced and prepared staff and the best technologies on the market, offering you a reliable and error-free service. Data entry services can also be requested intermittently. Tourist activities, for example, encounter a large flow of reservations and hence data at specific times of the year, such as summer, Christmas, and Easter. In this case, it is possible to request the service for a limited period, without making unnecessary investments for the whole year. To find out more, just contact us, so that we can provide answers to all your questions to solve any critical issue. Contact us", "author" : { "@type" : "Person", "name" : "marzia", "sameAs" : "", "url" : "https://www.wearefiber.com/en/blog/author/marzia" }, "dateModified" : "19/11/2020", "datePublished" : "19/11/2020", "headline" : "Which companies need a data entry service?", "image" : { "@type" : "ImageObject", "height" : 400, "url" : "https://f.hubspotusercontent-eu1.net/hubfs/25104942/Imported_Blog_Media/data-entry-services-1-1024x576.jpg", "width" : 750 }, "mainEntityOfPage" : "https://www.wearefiber.com/en/blog/2020/11/19/which-companies-need-a-data-entry-service", "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://25104942.fs1.hubspotusercontent-eu1.net/hubfs/25104942/Risorsa%2037.png" }, "name" : "", "url" : "www.wearefiber.com" } } ``` ```json { "@context" : "http://schema.org", "@type" : "BlogPosting", "articleBody" : "Data entry is a rather complex and even diversified process that risks taking away a great deal of physical and economic resources from companies. Just think of converting files from one format to another, updating databases online, or inserting completely new data. In some cases, data entry work is limited only to a seasonal period, so investing in additional resources and personnel is a waste of money. The best solution is therefore to outsource data entry, a process that is increasingly widespread among companies, especially SMEs that need to maximize the resources available. We at We Are Fiber are ready to explain the data entry outsourcing process, identifying the solution that best suits your needs. When should the data entry service be outsourced? The outsourcing of data entry is advisable for those companies that have to update and manage a large volume of data and information on a daily basis. Allocating internal resources for data entry is a significant waste of money and time. Furthermore, valuable human personnel would be removed from certain internal tasks, a condition that would weigh heavily on the productivity of the company. As previously mentioned, outsourced data entry is suitable for seasonal activities or for start-ups, as it allows the cutting of costs and optimizing the available economic resources. In some cases, companies find themselves having to enter or update a huge amount of data within a very short period. A business therefore ends up devoting time and resources to a secondary operation, with the risk of making serious mistakes and not meeting delivery times. By relying on a specialized company, such as We Are Fiber, you can be sure of completing the work within the set time with zero margin of error. In fact, we make use of a series of innovative and sophisticated instruments, based on robots and artificial intelligence algorithms that guarantee efficient and scrupulous work. Outsourced data entry allows you to delegate the work to a specialized company equipped with the most modern technologies, which can count on a large turnover of expert and highly qualified personnel. A more efficient customer service There are several benefits brought by the outsourcing of data entry, starting with a much more efficient customer service. The company can focus on its core business, without neglecting customer care, which is a fundamental aspect for the credibility of any business. We at We Are Fiber appreciate the importance of customer care, so we take advantage of flexible work shifts and provide you with a multilingual staff capable of satisfying various requests. Accessibility of documents and data In certain industries, timeliness and speed are key factors. A doctor who has to save a human life or a lawyer who is advocating a lawsuit must have the ability to access the likes of data, medical records, documents and sentences quickly. In some cases, information may not be digitized, with the risk of wasting much time searching and perhaps even finding that it is lost. We Are Fiber speeds up the digitization and transcription processes of data, minimizing errors and making work within your company much more streamlined and agile. All this translates into better performance for your business and, at the same time, greater data protection, while fully respecting the privacy of your customers. Sales support with valuable contacts Our staff is able to support your sales with oriented campaigns that include market research, lead generation, telemarketing and database cleaning. In this way, you will always keep your contacts up to date, so as to define your future strategies with knowledge of the facts. We are also able to collect feedback and contacts through online surveys, thus optimizing your contacts and significantly increasing your sales volume. Better management of business processes The outsourced data entry service is extremely flexible and versatile, adapting to market changes. For example, if you have holiday accommodation by the sea, you will need to update the requests and data available during the summer more frequently. If, on the other hand, you have a BnB in the mountains, the same situation will more likely occur in the winter period. Furthermore, if you have a hotel in the city, you may receive a large number of requests in anticipation of events, demonstrations, concerts, etc. By constantly updating your data, you will be able to better manage entire business processes, without unnecessary expenses in the dead periods or frantic rushes in the most saturated periods. Resource management also becomes much more flexible, with significant savings in money for the benefit of your company's efficiency and productivity. For more information or clarification, We Are Fiber is ready to provide you with all the answers you need. Contact We Are Fiber", "author" : { "@type" : "Person", "name" : "marzia", "sameAs" : "", "url" : "https://www.wearefiber.com/en/blog/author/marzia" }, "dateModified" : "17/11/2020", "datePublished" : "17/11/2020", "headline" : "Why outsource data entry?", "image" : { "@type" : "ImageObject", "height" : 400, "url" : "https://f.hubspotusercontent-eu1.net/hubfs/25104942/Imported_Blog_Media/perche-data-entry-1024x576.jpg", "width" : 750 }, "mainEntityOfPage" : "https://www.wearefiber.com/en/blog/2020/11/17/why-outsource-data-entry", "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://25104942.fs1.hubspotusercontent-eu1.net/hubfs/25104942/Risorsa%2037.png" }, "name" : "", "url" : "www.wearefiber.com" } } ``` ```json { "@context" : "http://schema.org", "@type" : "BlogPosting", "articleBody" : "To check the pulse of your company and understand if it is going in the right direction, you have to ask yourself certain questions. Does your company have the skills and resources to carry out all the necessary activities? Are you able to perform them in a reasonable period of time? Are these activities that must necessarily be carried out by your employees? How much do these activities affect your budget? You may be surprised by the answers and find that your company might not be performing as well as you had thought. This is where outsourcing comes in, that is, the outsourcing of services to third parties. We at We Are Fiber specialize in providing just such outsourced services. To find out how we operate, get in touch. What is the meaning of outsourcing? Let's start with the definition of outsourcing, which can literally be translated as “receiving from outside”. With this practice, now also common in public administration, part of the company production process is entrusted to external parties. There are two actors involved in this process: the outsourcers or specialized service providers, and the outsourcee or those who require the outsourcing of one or more services. This relationship is regulated by an outsourcing contract, which establishes the methods and types of services required. For whom is outsourcing suitable? Small and medium-sized companies do not always have sufficient means to counter multinationals. Hence, outsourcing becomes a viable way in which to increase one's competitiveness and encourage the growth process. Outsourcing allows SMEs to save on management costs, impacting less on the company budget, but it also ensures innovation and optimization in the production processes, in terms of accessing qualified skills and providing a better final product to the customer. However, outsourcing is also a valuable resource for large companies and multinationals, as it means delegating secondary activities to focus more on those at the center of the company. The advantages of outsourcing: the economic benefits Now that we have determined what outsourcing is, it is essential to understand its various benefits. The first aspect to highlight is certainly cost control, which is fundamental for companies with a limited budget. The services that are outsourced generally include activities related to distribution, such as logistics and marketing, or operational activities, such as customer care, billing and accounting. The costs are proportionally reduced, as the expenses and investments in the relocated areas fall upon the third-party companies that take over the operations. The savings achieved on labor costs should not be underestimated either, since human resources are freed from tedious tasks that do not fall within their core capabilities, while excessive human capital can be reallocated to other sectors. Finally, it is possible to save on training costs for personnel who, spared from those tasks outsourced, do not have to specialize in areas unrelated to their primary functions. How productivity improves Outsourcing also allows for significant productivity benefits, as the company can leverage the outsourcer's expertise and technologies. Production processes become more efficient, where it is ultimately simpler to design and develop new products and ensure the best quality of the final product. Launching a product on the market can also take place more rapidly, thanks to greater flexibility in terms of production, which is effective, efficient and optimized. Quality improvements are also significant in this regard, leading to increased profitability. As mentioned, the company that outsources can also focus solely on its core business, which is certainly a great advantage. Peripheral functions, which are necessary, but do not fall within the specific capabilities of a company, can easily be delegated to outside parties. Managers and employees can therefore focus on the company's priorities, optimizing corporate strategies and drawing up future projects. Relying on companies who provide outsourcing services means implementing risk management and overcoming staff shortages, especially during holidays. A resource external to the company has a neutral and more objective vision, so if necessary, it can indicate the best solutions to overcome a problem or get out of a crisis. Types of outsourcing There are various forms of outsourcing to choose from, depending on the needs of your company. Firstly, Business Process Outsourcing implies entrusting entire business processes to third parties. Secondly, Knowledge Process Outsourcing is where only the most complex tasks are outsourced to experts with a high degree of specialization. Thirdly, Out-tasking is where third-parties are relied upon for, oftentimes, tedious and time-consuming tasks in a particular area. Finally, Selective Outsourcing is a mix of business process outsourcing and out-tasking. Only individual sub-areas are entrusted to third parties in this case, but not the entire process. As you can appreciate, it is of fundamental importance to choose the right partner when outsourcing, one that has already accumulated extensive experience in the area where you require assistance. This is where We Are Fiber steps in. To understand which activities to delegate and how to go about the process, contact us for professional and expert support. Contact us now. Email: info@wearefiber.com Telephone (It): + 39 02 42 10 11 22 Telephone (United Kingdom): + 44 20 38 70 44 08 Get in touch. We’re here to provide answers to all your questions.", "author" : { "@type" : "Person", "name" : "marzia", "sameAs" : "", "url" : "https://www.wearefiber.com/en/blog/author/marzia" }, "dateModified" : "02/10/2020", "datePublished" : "02/10/2020", "headline" : "Why delegate to outsourcing? The secrets of productivity", "image" : { "@type" : "ImageObject", "height" : 400, "url" : "https://f.hubspotusercontent-eu1.net/hubfs/25104942/Imported_Blog_Media/delegate-1-1024x576.jpg", "width" : 750 }, "mainEntityOfPage" : "https://www.wearefiber.com/en/blog/2020/10/02/why-delegate-to-outsourcing-the-secrets-of-productivity", "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://25104942.fs1.hubspotusercontent-eu1.net/hubfs/25104942/Risorsa%2037.png" }, "name" : "", "url" : "www.wearefiber.com" } } ``` ```json { "@context" : "http://schema.org", "@type" : "BlogPosting", "articleBody" : "Understanding how data entry works is fundamental for companies that want to improve their productivity, avoiding errors that risk slowing down the production process or undermining its reliability. But what does data entry mean? It is a process of entering data into a computer or any other electronic device. The data can also be transferred to an Excel sheet, a database, the cloud, or from one digital platform to another. This operation has become even more critical after the direction of dematerialization, which aims to digitize data, reducing paper usage for both logistical and ecological reasons. You may think it is a secondary or straightforward operation, but it is not. Have you ever wondered how long your company spends entering a large amount of data? What would happen if the incorrect data was entered? From this perspective, data entry is a priority, and must be carefully and professionally managed. We at We Are Fiber are here for you and offer an accurate and reliable data entry service, improving the productivity of your company. If you want to know how to make data entry, click here for more information on our service. How does data entry work? The data entry operators, with the aid of highly innovative and sophisticated software, insert the digitized data in a computer system. It can be numeric data, texts, codes, invoices, and for each of them, there is a specific program. The data entry in computers can be divided into different activities according to the work of the client. The tagging of data, for example, allows you to add small pieces of information about a service or product, thereby making it the quickest search. The data capture is a process that captures and records the information to be processed and analyzed further. The data annotation helps to analyze and cross-reference a large amount of different data such as audio, files, and videos to be labeled later. What is data transcription? To better understand what data entries are, it is appropriate to analyze data transcriptions. In some cases, companies need to transcribe audio and video files and turn them into text, which is a long and tiring operation that is often outsourced. Other times you need to add subtitles or captions to the videos to make them more understandable. This operation is highly requested by those companies that aim to internationalize and therefore need to make a video accessible internationally, with accurate and consistent translations and subtitles For whom are data entry services indicated? In theory, all companies need a data entry service. With this service, you can manage payslips, invoices, orders, transactions, general information, work shift management, to name a few benefits. For example, it becomes easier for companies to view sales figures for a defined period, to understand better what worked and what did not give the desired results. You can also send documents or data to a customer quickly, thus optimizing time. Especially e-commerce and online shops need data entry services, and in fact, they are among the activities that make them the most requested. E-commerce stores a massive amount of data including figures, invoices, orders, prices, and transactions. Thanks to data entry services, online stores can quickly order products, label them, and classify them also to optimize warehouse management and reduce the risk of unsold goods or deterioration. Many other activities are approaching the world of data entry, such as software, transport and logistics companies, packaging, healthcare, finance, and catering. For each of these areas, data management becomes fundamental to offer an impeccable service to its customers and optimize the company's economic resources. Why is it important to outsource data entry services? Now that you understand what data entry is, it will be easier to know why it is important to outsource these services. As already mentioned, data entries allow you to recover precious time for other activities and eliminate errors that can be costly. Since we at We Are Fiber use qualified staff and cutting-edge software to support this process, your team can focus on other tasks for which they are more specialized. Finally, improve the productivity of your company, as you collect a large amount of data without further investment. Are you ready to enter the world of data entry? Contact We Are Fiber to find the most suitable service for your business.", "author" : { "@type" : "Person", "name" : "marzia", "sameAs" : "", "url" : "https://www.wearefiber.com/en/blog/author/marzia" }, "dateModified" : "27/07/2020", "datePublished" : "27/07/2020", "headline" : "What is data entry and why it is essential for companies", "image" : { "@type" : "ImageObject", "height" : 400, "url" : "https://f.hubspotusercontent-eu1.net/hubfs/25104942/Imported_Blog_Media/data-entry-outsourcing.jpg", "width" : 750 }, "mainEntityOfPage" : "https://www.wearefiber.com/en/blog/2020/07/27/what-is-data-entry-and-why-it-is-essential-for-companies", "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://25104942.fs1.hubspotusercontent-eu1.net/hubfs/25104942/Risorsa%2037.png" }, "name" : "", "url" : "www.wearefiber.com" } } ``` ```json { "@context" : "http://schema.org", "@type" : "BlogPosting", "articleBody" : "Data Entry Definition Data entry is a broad term used to describe the process of inserting data into a computer or another electronic device. The data can be inserted in a database, an Excel sheet, CRM, cloud, etc. Sometimes data entry involves inserting data from one digital file to another (e.g, from Google Sheets to Microsoft Excel) and sometimes from a physical document to a digital one. The latter is mostly referred to as data digitisation. Data entry is mostly performed manually but machines can be adopted to speed up the process by using automation, voice recognition, character recognition, etc. Data Entry vs Back Office Sometimes the terms data entry and back office are used interchangeably which causes confusion to most people. Back Office includes all tasks that a company needs to do to support the front office operations. Since the back office department has to do a lot of paperwork, the back office employees need to perform several data entry tasks, such as data capture, data transcribing, data tagging, data annotation, etc. To further explain, Data Entry is usually just a part of the back office processes and it exclusively involves data processing tasks. On the other side, Back Office includes but is not limited to data entry only. Back office tasks depend on the department, industry and business model of a company. Main Data Entry Tasks While the most popular data entry task is copying and pasting information from one source to a database, there are also several other more specific tasks that a data entry employee can manage. Data Tagging- The process of tagging adds a short piece of information or description to an item, allowing it to be indexed, searched on a database, browsed in a catalog, classified, etc. If a company has big data to tag, they would usually outsource the data entry process as it can be very time-consuming. Data Annotation- This is the process of selecting the data, framing or highlighting it and then labeling it. It is used to annotate all types of data, such as pictures, audio, sounds, text, etc. Data annotation is usually used to analyse big data with the help of automation and machine learning. The software that use machine learning will recognize the annotations find patterns learn more about the data make predictions and be more accurate in general. Data Capture- This is the process of capturing, recording and collecting data and information to be later used or processed by a machine. Data capture can be performed manually by a data entry employee or automatically by software. Some technologies used for capturing data are Optical Character Recognition (OCR) tools Intelligent Character Recognition (ICR) Optical Mark Reading (OMR). Data capture also makes use of smart cards, barcodes, QR codes, etc, to collect information. Data Transcription When the source of data or information is an audio/video file that needs to be converted to text, the process is referred to as data transcription. As the name suggests, it is the process of transcribing audio and voice files. Another feature of data transcription is adding subtitles or even captions to the videos. Speech recognition or automatic subtitling can also be used to aid data transcription in cases when a fast solution is needed. Yet, machines are not fully able to provide a 100% accurate transcription and they cannot substitute human labour. Data Logging-This is the process of recording and collecting data to be stored for a specific timeframe for later analysis. Data logging is used for discovering trends, recording parameter information, behaviours, activity, etc. It is often used for scientific purposes or as an IT solution for monitoring networks and systems. This process is almost always performed by a machine rather than a human. Data Processing- After the data has been collected, the data can be processed for several purposes. The main reason for processing data is to analyse it and to produce reports. Data processing can also be used for storage, archiving, organisation, classification, etc. Data Cleansing- This process is used to organise and correct information stored in a database, identify duplicates, errors, outdated information, and to delete irrelevant data. Data Cleansing is used as a form of database maintenance and update. Which companies need to perform data entry? Every company needs to do data entry, but whether they have a dedicated employee or department depends on the volume of information that they need to process daily. All companies need to record some types of information. When? Every day during their daily operations. Such as shift times, worked hours, payslips and payroll, invoices, transactions, storing information, and so on. Depending on the industry, some companies need a more focused approach since data entry is a strategically critical task for their business model. For instance, e-commerce businesses and online shops need data entry to insert their products online, tag them, classify them, and so on. They also need data processing for digitising catalogs and prices. Another industry that needs the most data entry is Transports and Logistics because of the big amount of paperwork about invoices, delivery reports, cargo reports, export and import documents, and transport bills. Recently, Software companies are also in need of data entry and data annotation as a result of the development of AI and Machine Learning solutions. The workload for these projects is usually huge and large teams of employees are needed to meet the deadlines. Some other industries include Healthcare (for medical data, patient records, appointments, medical bills), Finance (Financial forms, bank details, transaction documents, digitisation of documents) and Food and Beverage (online menu updates). Should you outsource data entry? Companies choose to outsource data entry tasks because it enables them to process big data in a shorter time, with higher accuracy and without further investment. We Are Fiber Speed, Quality and Low-cost? No need to settle for less: now you can have all three! WeAreFiber uses advanced technology and infrastructure to ensure that your projects are delivered on time and with a 100% accuracy. Our Quality Department, which is divided into two levels (level one in Albania and level 2 in Italy) will closely monitor the data entry campaigns so that the final product will be delivered with a 0 error rate. Our agent's average tested typing speed is 77 WPM. We provide Data Entry solutions to several e-commerce companies, from sectors such as Retail, Sports, Real Estate and Food & Beverage. Read more about our services.", "author" : { "@type" : "Person", "name" : "wafstaff", "sameAs" : "", "url" : "https://www.wearefiber.com/en/blog/author/wafstaff" }, "dateModified" : "10/01/2019", "datePublished" : "10/01/2019", "headline" : "What is Data Entry? Definition and Main Task", "image" : { "@type" : "ImageObject", "height" : 400, "url" : "", "width" : 750 }, "mainEntityOfPage" : "https://www.wearefiber.com/en/blog/2019/01/10/data-entry-definition", "publisher" : { "@type" : "Organization", "logo" : { "@type" : "ImageObject", "url" : "https://25104942.fs1.hubspotusercontent-eu1.net/hubfs/25104942/Risorsa%2037.png" }, "name" : "", "url" : "www.wearefiber.com" } } ```